24 March 2022

EMS Press is Hiring! Office Assistant [Closed]

Vanessa Haazipolo

EMS Press is looking for an organised and motivated person to join the team as office assistant.

We are hiring

450 EUR/month | 36 hours/month | Suitable for Students

EMS Press is a Berlin-based mathematics publisher, owned by the European Mathematical Society. Our programme includes 20 journals, 15 new books per year and a backlist of 200 books. We are expanding our role as a community publisher with innovative publishing products and services.

We are looking for a motivated and well-organised office assistant to join our geographically distributed team on a mini-job basis. Based in Berlin, you will support the team in administrative and office-related tasks.

This position is an entry-level role and would suit someone keen on developing hands-on experience in a busy academic publishing house. 

Role description

  • Office management (supplies, equipment)

  • Sorting and filing of post

  • Preparation of documents and agreements

  • Accounting assistance (invoices, expenses)

  • Travel and event planning and booking 

  • Support with external email communication

  • Coordinate and maintain tasks with project management tools

  • Content management

What we offer

  • Flexible working hours

  • Small and dynamic international team

  • Office at TU Berlin

  • Work with modern tools for project management and communication


  • Berlin-based, physical presence at office once per week (Covid-safe)

  • Own laptop

  • English (good) and German (conversational/good reading comprehension)

  • 36 hours per month (~9 hours per week), suitable for students


  • Previous office administration experience

Please send your CV and possible start date to Vanessa Haazipolo (haazipolo@ems.press) before or on 6 April 2022. Early applications will be prioritised. 

Office assistant job description (PDF)

First posted on 24 March 2022.

This position is now closed, thank you for your interest.


  • Hiring