10 March 2021

EMS Press is Hiring! Team and Office Assistant [Closed]

André Gaul

EMS Press is looking for a enthusiastic and proactive person to join as team and office assistant - a great first role for those looking to enter the world of publishing.

We are hiring

We are looking for a motivated and well-organised office assistant to join our geographically distributed team on a part-time contract. Based in Berlin, you will support the team in administrative and office-related tasks. 

This position is an entry-level role and would suit someone keen on developing hands-on experience in a busy academic publishing house. 

Role description

  • Office administration, including

    • Preparation of documents and agreements

    • Accounting assistance (invoices, expenses)

    • Sorting and filing of post

    • Travel and event planning and booking 

    • Office management (supplies, equipment)

    • Support with external email communication

  • Content management

    • Maintain journal articles and books data

    • Maintain author and editor contact data

    • Keep website data up-to-date

  • Coordinate and maintain tasks with project management tools

What we offer

  • Flexible working hours

  • Small and dynamic international team

  • Office at TU Berlin and work from home

  • Work with modern tools for project management and communication


  • Berlin-based, physical presence at office once per week (Covid-safe)

  • Own laptop

  • Fluent English

  • 15 to 25 hours per week, also suitable for students


  • Previous office administration experience

  • Experience working as part of a globally distributed team

Team and Office Assistant job description (PDF)

First posted on 10 March 2021.

This position is now closed, thank you for your interest.


  • Hiring